Insights and Inspiration – The Hostnicker Blog

How to Use Webflow and Calendly for Appointment Scheduling

August 17, 2024

Step 1: Create a Calendly Account

Visit the Calendly website and sign up using your email, Google, or Microsoft account. Once registered, you'll be directed to your Calendly dashboard.

Step 2: Set Up Your Availability

Navigate to the Event Types section on your dashboard to create different meeting options, like 15-minute or 1-hour sessions. Click on New Event Type and input necessary details such as the event name, location, and duration. Define your availability, selecting the days and times when you’re free for appointments, and save your changes.

Step 3: Customize Your Calendly Event

Add extra details to your event by including questions for clients to answer when booking, like their name and email. Under Advanced Settings, set up notifications and reminders to ensure meetings aren't forgotten.

Step 4: Copy Your Calendly Link

Return to your event type, click the Share button, and copy the generated link to your clipboard. You'll need this to incorporate it into your Webflow site.

Step 5: Create or Edit Your Webflow Project

Log into Webflow and either create a new project or choose an existing one where you'd like to add the scheduling feature. Design your website focusing on where you want to place the appointment booking option.

Step 6: Add a Button or Link to Your Webflow Site

On your chosen page, drag a button or text link element into place. Paste your Calendly link into the settings of this element and customize the button text for clarity, such as Book an Appointment.

Step 7: Style Your Scheduling Button

Use Webflow's design tools to style your button or link, ensuring it stands out while fitting into your site’s aesthetic. Adjust colors, fonts, and sizes to make it noticeable and appealing.

Step 8: Preview and Test Your Integration

Use Webflow’s preview mode to test your button or link, ensuring it correctly redirects to your Calendly page. This step helps ensure a smooth experience for visitors.

Step 9: Publish Your Webflow Site

Once satisfied with the integration’s functionality and appearance, publish your site through Webflow. Your website, complete with Calendly scheduling, will now be live.

Step 10: Promote Your New Scheduling Feature

Inform existing and potential clients about your new scheduling tool through newsletters, social media, or direct communication. Emphasize the convenience of booking appointments through your site.

By following these steps, you seamlessly merge Webflow and Calendly, offering an efficient appointment scheduling service that enhances both user experience and business efficiency.